Does not require QuickBooks financial software

Intuit Online Payroll

Intuit Online Payroll - Easily manage your payroll online

Easily create paychecks online
Automatically generate tax forms just print, sign & mail
Conveniently pay taxes electronically^†

(This service does not require QuickBooks.)

The price for Intuit Online Payroll is $17.99 per month for Costco Executive members and $19.99 per month for Costco Business members. Costco members also receive live phone support at no additional charge.

Call 1-800-220-6000 or visit your nearest Costco to upgrade your membership.

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Using Intuit Online Payroll

1. Easily pay employees

Simply enter employees’ hours and with just a few clicks, Intuit Online Payroll automatically calculates earnings, payroll taxes and deductions for you.

Easily print paychecks from your printer, or use free and convenient Direct Deposit.

2. Instantly pay payroll taxes

Intuit Online Payroll instantly calculates federal and state payroll taxes for you. It helps keep track of what you owe and reminds you when and how much to pay. You can easily write a check or pay your federal and state payroll taxes electronically with E-Pay at no extra cost. ^†

Intuit Payroll’s team of compliance professionals works with tax authorities to help keep your payroll tax rates accurate and up-to-date.

3. Confidently handle tax forms

Intuit Online Payroll automatically fills in the latest federal and many state payroll tax forms for you - just print, sign, and mail. Plus, receive helpful emails reminding you about tax payment and form deadlines.

Intuit Online Payroll Key Features

Easily pay employees and handle your own federal and state payroll taxes and filings online, anytime, anywhere.

Get started quickly

Get started quickly with our easy step-by-step setup guide
Run payroll the same day you sign up¹
There is no software to install (QuickBooks financial software not required)

Easily pay employees

Create paychecks in just a few clicks: Intuit Online Payroll automatically calculates earnings, payroll taxes and deductions for you
Easily print paychecks yourself, or use free and convenient Direct Deposit²
Access the latest federal and state payroll tax rates
Run customizable reports anytime to see how payroll affects your bottom line

Instantly pay payroll taxes

Instantly calculate federal and state payroll taxes
Keep track of how much you owe and when payroll tax payments are due
Easily pay your federal and select state payroll taxes electronically with E-Pay at no extra cost^†

Confidently handle tax forms

Intuit Online Payroll automatically fills in the latest federal and many state payroll tax forms for you – just print, sign, and mail³
Conveniently tracks when forms are due and reminds you to file them on time
Receive helpful emails reminding you about payroll tax payment and form deadlines

Flexibility of anytime, anywhere access

Pay employees and handle payroll taxes anytime, anywhere you have an Internet connection
Payroll data can be accessed only through a protected username and password that you control
Effortlessly share data by granting protected access to multiple users
Easily export your payroll data if you use QuickBooks financial software

Get help when you need it:

Get free callback support from our payroll specialists⁴
Receive 24/7 access to our online Payroll Answer Center⁵

Risk-Free Trial

3-month FREE trial!^*

Trusted

Intuit Payroll: The small business payroll leader with over 1 million customers

General Questions
Getting Started
Paying Employees
Taxes and Forms
Exporting
Security
Cost

General Questions

Q: How does Intuit Online Payroll work?

A: Intuit Online Payroll makes it easy to manage your payroll online.^† There's no software to install, and you don't need QuickBooks.

Run payroll in just a few clicks. Each payday, enter employees' hours, and Intuit Online Payroll automatically calculates paychecks. Easily print paychecks yourself or use free and convenient Direct Deposit.² Since Intuit Online Payroll is on the web, you'll have access to the latest federal and state payroll tax rates and forms. Intuit Payroll's team of compliance professionals works with tax authorities to help keep your payroll tax rates accurate and up-to-date.

With Intuit Online Payroll, it's easy to pay payroll taxes and file tax forms. Intuit Online Payroll instantly calculates your federal and state payroll taxes for you and reminds you when and how much you have to pay. You can write a check or conveniently pay your federal and select state taxes electronically with E-Pay for no extra charge.^† Also, Intuit Online Payroll automatically fills in the latest federal and many state tax forms for you–just print, sign and mail them.³ Plus, receive helpful email reminders so your taxes and forms are always on time.

If you need help, you'll have free callback support from payroll specialists, so you won't need to waste time on hold. Submit your question online and a support specialist will call you back usually within 30 minutes. Callback support is available weekdays from 6AM to 6PM Pacific Time.⁴

Q: Does Intuit Online Payroll require QuickBooks?

A: No. Intuit Online Payroll does not require QuickBooks. It is a payroll-only solution that works online.

Q: What are the benefits of running payroll online with Intuit Online Payroll?

A: Running payroll online offers you great flexibility, convenience and control.

First, you can run payroll, access your payroll information and handle taxes online anytime you want, day or night.

Second, all your data is backed up. We have a comprehensive program designed to preserve customer data even in the case of a natural disaster. We replicate your data every night, and data backups are stored offsite, in a remote data center.

Third, there is no software to install or download. Since Intuit Online Payroll is online, you'll have access to the latest tax rates and forms—you won't need to wait for updates.

Fourth, you can easily share data or work with others. Your subscription entitles you to provide access for up to three users and an accountant. This means you can effortlessly share information with your business partner or your accountant. You can set up different types of access privileges based on what you want each person to see, and you can track what each person does when they enter the application.

Q: Can I start using Intuit Online Payroll in the middle of the year?

A: Yes, you can start using Intuit Online Payroll anytime.

If you start using Intuit Online Payroll midyear and have already paid employees, you will need to enter your prior payroll data when you start using Intuit Online Payroll so that your calculations are correct throughout the rest of the year. A step-by step guide takes you through the process of entering your prior payroll data. If you are just starting to pay employees, you don't have to worry about any prior payroll data.

Q: What if I need support?

A: If you need help, Intuit Online Payroll offers free callback support from our payroll specialists. Just click the "Support" button at the bottom of every screen and submit your question online. A support specialist will research your question and call you back usually within 30 minutes. Callback support is available weekdays from 6AM to 6PM Pacific Time.⁴

Additionally, you'll have 24/7 access to our online payroll answer center, where you'll find helpful tips and answers to even your most specific payroll questions.⁵

Costco members also receive live phone support at no additional charge.

Q: What number should I call if I have a support question?

A: Please call 1-800-624-1465, Mon-Fri, 6AM to 6PM Pacific Time.

Q: Can I share data with my accountant?

A: It's simple to share your payroll data – you can give your accountant protected access to your company data so that it's easy for you to share data. No more emailing files; your accountant can access your data online anytime.

Getting Started

Q: How do I get started? How long does it take?

A: Once you've signed up, Intuit Online Payroll helps you get started quickly with a step-by-step guide for setting up your payroll. You'll enter your employees' wages or salaries, your company's and employees' payroll tax information, and your prior payroll data if needed.

The time it takes you to set up will depend on the number of employees you have and what benefits you offer. Our setup is designed to be quick and easy so you can start running payroll as soon as possible.

Start paying employees the same day you sign up! After you have completed the setup process, you can start paying employees using printed checks. If you want to pay employees with Direct Deposit, it will take a bit more time to get up and running.

Q: What is required to use Intuit Online Payroll?

A: For optimum speed and efficiency, we recommend the following system requirements:

High-speed Internet connection, such as DSL, cable modem or T1
IBM-compatible 1 GHz computer with 256MB RAM
Minimum: IBM-compatible 450 MHz computer with 128MB RAM
800 x 600 screen resolution
Microsoft Windows 2000, XP or Vista
Internet Explorer 6.0 for Windows, or higher
Export to Excel requires Excel 2003 or later
Active X component required (Internet Explorer will prompt you to download this if you don't already have it)
Adobe Reader 6.0 or higher is required for printing checks (Adobe Reader is available for free download)

Q: Why do I need an EIN?

A: The federal government requires every person or company paying wages or salaries to have an Employer Identification Number (EIN). Employers must include this ID number on all payroll-related federal forms, returns, and tax deposit coupons. To apply for an EIN, visit the IRS Web site at http://www.irs.gov for more information.

Paying Employees

Q: How do I pay my employees?

A: All you need to do is enter employees' hours, and Intuit Online Payroll will generate paychecks. Earnings, payroll taxes and deductions are instantly calculated for you. Easily pay your employees three different ways: print checks yourself, hand-write checks, or use free and convenient Direct Deposit.¹

With Intuit Online Payroll, you're in control of when you pay employees. All employees do not need to be paid on the same frequency. You can set up individual employees to be paid on whatever pay frequency you wish.

Q: Can I pay employees using Direct Deposit?

A: Intuit Online Payroll comes with Direct Deposit and there are no extra fees for using it.² Enjoy the convenience of hassle-free paydays. You can deposit your employees' pay directly into their accounts – no matter where you are on payday. Plus, your employees don't need to run to the bank on payday. You can schedule Direct Deposit up to 45 days in advance.

Not all employees need to be on Direct Deposit. Anytime you want, you can easily set up or remove an employee from Direct Deposit. Checks can be direct deposited into up to two accounts per employee.

Plus, you can use Direct Deposit for expense reimbursements and bonus checks.

Note: we only support W-2 employees and US bank accounts at this time.

Q: Does Intuit Online Payroll handle both hourly and salaried employees? What about bonuses, commissions or overtime?

A: Yes, Intuit Online Payroll can handle both employees who are paid a salary and those who are paid on an hourly basis. Intuit Online Payroll also handles bonuses, commissions and other wage types.

Intuit Online Payroll handles overtime with ease. You can set it up to do time-and-a-half, double-time, or any custom overtime pay you'd like.

Q: Can I use Intuit Online Payroll to pay my 1099 contractors?

A: Not at this point. We don't yet offer the ability to track payments to contractors and create 1099 forms at year end.

Q: Is there a limit to how many employees I can pay using Intuit Online Payroll?

A: With Intuit Online Payroll, performance may slow significantly if you have more than 100 employees or need to prepare W-2's for more than 100 employees. You can add or delete employees from Intuit Online payroll at any time, with no fees.

Q: Which benefits and deductions does Intuit Online Payroll handle?

A: With Intuit Online Payroll, you can easily track employees' vacation time, sick time, and paid time off. Intuit Online Payroll also handles many deductions like medical and dental insurance, 401(k) plans and other retirement plans, cash advances and more. Intuit Online Payroll does not require all employees to be set up with the same deductions.

Taxes and Forms

Q: How does Intuit Online Payroll help me pay taxes and file tax forms?

A: Intuit Online Payroll automatically fills in the latest federal and many state tax forms for you –just print, sign and mail. For state forms we do not yet support, easily use the State Tax Summary report to fill out the state form. Intuit Online Payroll also helps keep track of when tax forms are due and reminds you to file them on time.

With Intuit Online Payroll, federal and state payroll taxes are instantly calculated. Conveniently pay federal and select state taxes electronically with E-Pay.^†

Plus, receive helpful email reminders so your taxes and forms are always on time.

Q: Which federal tax forms are supported?

A: Intuit Online Payroll supports federal payroll tax forms W-2, W-3, 940/Schedule A, 941/Schedule B, and 944/945a.

Q: Which state tax forms are supported?

A: The following state tax forms are supported, and more are regularly added: Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Michigan, Missouri, New York, North Carolina, Ohio, Pennsylvania, Tennessee, Texas, Virginia, Nevada, and Wisconsin. For state forms we do not yet support, you can easily use the State Tax Summary report to fill out the state form. For the latest list of currently supported states, see http://www.payroll.com/support/online/main.

Q: Can I electronically pay my payroll taxes? Which ones?

A: Yes. With Intuit Online Payroll you can electronically pay federal and select state taxes.^† Some agencies require you to enroll before you start using E-Pay. Our E-Pay setup wizard will walk you through the necessary steps. For the latest list of currently supported states, please visit http://www.payroll.com/support/online/main.

Exporting

Q: Can I export my payroll data to QuickBooks?

A: Yes. Your payroll data can be easily exported into QuickBooks financial software so you can have all of your financial information and payroll data in one place.

Security

Q: How is my data protected?

A: With Intuit Online Payroll, your payroll data is protected. Intuit is the trusted small business payroll leader with over 1 million customers.

What Intuit does to safeguard your data and privacy:

Your company file and data reside in an industry-standard data center.
We triple replicate your data at any point in time so that we can recover from hardware failure.
We make nightly backups of your data, and we store it offsite.
We participate in the industry-leading privacy and security organizations – TRUSTe and VeriSign.
We require you to use a secure connection when you connect to our service.
We use the same high-grade encryption trusted by financial institutions

While there are many steps we take to protect your data, you can also play a critical role in your data security.

Some tips on how you can help keep your data secure:

Some passwords are better than others. The best passwords have some or all of these attributes:
- Not used for any other application or online service
- Long (six or more characters in total)
- Include letters, numbers and upper and lower case
- Avoid using obvious words (family names, birthdays, etc.)
Memorize your password: don't write it down on a piece of paper
Change your password once every 30 days
Don't share your login information with others.
Make sure each of the (optional) additional users you authorize to have access to Intuit Online Payroll use distinctive passwords.
Assign appropriate access levels to your (optional) additional users.
From time to time, check into the Activity Log in your company file. You can check the log any time and review the complete history of what has been done in your account: this lets you see which of your authorized users have accessed your company file, and what they did while they were in the system.

Cost

Q: How much does Intuit Online Payroll cost?

A: Intuit Online Payroll was created to offer small businesses an easy and convenient way to manage payroll online for an affordable price. Starting at $17.99 per month for Costco Executive members and $19.99 per month for Business members, Intuit Online Payroll lets you easily manage your payroll online. There are no hidden fees or contracts to sign.

Please note that one subscription equals one company (one EIN). You can purchase additional subscriptions on our Website or by calling one of our business consultants.

Q: Is there a free trial?

A: Yes. When you sign up for Intuit Online Payroll, you will get the first three months free!* If you are unhappy, you can cancel at anytime.

Still have a question? Feel free to contact us at 1-877-813-5708 and we will be happy to help you.

Sign up today!
Call 6am - 6pm PT

1-877-813-5708

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^† Subscription, Internet access and U.S. billing address required. Federal Employer Identification Number (FEIN) required for use with Direct Deposit. E-Pay feature is available for federal and select state taxes. Please check availability at http://www.payroll.com/support/online/main. You may need to register with tax agencies in order to use E-Pay. Plus sales tax where applicable. Additional fees may apply. Click here for additional terms, conditions and limitations.

¹ You can run payroll the same day you sign up as long as you are not using Direct Deposit.

² You can set up Direct Deposit for W-2 employees for deposit to only U.S. bank accounts. Federal Employer Identification Number (FEIN) and Internet access are required to use Direct Deposit.

³ For the tax forms that are not available, you can easily use the State Tax Summary report to fill out state forms yourself.

⁴ Internet access required. Valid for US customers with active subscriptions. Support is limited to setup and usage questions. Intuit reserves the right to limit each contact to one hour or to one question or issue. If the request is submitted on weekdays between 6 AM and 6 PM Pacific Time, we will attempt to reach you within 30 minutes. Service is subject to occasional downtime due to maintenance and events beyond our control. Terms and conditions, features, support, pricing and service options subject to change without notice. Costco members also receive live phone support at no additional charge.

⁵ High-speed Internet access required; subject to occasional downtime due to systems and servers maintenance and events beyond our control.

^* The first three months (starting from the date of enrollment) of subscription to Intuit Online Payroll are free. Offer is valid for new Intuit Online Payroll customers only. Customers who participate in this offer will automatically be billed at the then current rates starting with the fourth month of service. Customers will be asked to present a valid credit card account for authorization when they enroll. Cancel at any time by following instructions found within the application. There is no charge to cancel. Offer good for a limited time only and can not be combined with any other Intuit Online Payroll offer. Terms, conditions, pricing, features, functionality, service and support are subject to change at anytime without notice.